Juan and Only Events is searching for a bright, energetic and resourceful team player to join our team. This person will work directly with Director of Events.
The Event Coordinator/Administrative Assistant is responsible for providing organizational and operational support in the development and execution of event projects. This individual will have an opportunity to participate in special assignments and projects which will enhance their career development and growth.
*Maintains accurate and up-to-date records and files for all event management projects.
*Manages RFP solicitation process for logistic vendors and suppliers.
*Secures all required contracts, invoices, proof of insurance and other documentation as needed.
*Maintains current information in corporate databases for business contacts, consumer databases, sponsors and vendor lists.
*Creates proposals, contracts and invoices for clients, sponsors and vendors.
*Manages proposal and contract tracking.
*Develops event specific organizational tools such as production timelines, contact lists, on site deliverables schedules.
*Provides research support and completes tasks required for event execution.
* Manages collateral production for printed materials, brochures, signage and other marketing pieces.
*Compiles post event wrap up reports, evaluations and client summaries.
At Juan and Only Events, we don’t just plan events; we create life-altering experiences for our clients. We are a full-service event planning company that manages every phase of the planning process from conceptualization to completion. We handle event planning and logistics for several organizations such as the Dwyane Wade, Common, and Kanye West Foundations, amongst other major events across Chicago.
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